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Executive, Administration
Job Description
- Statutory Compliance & Licensing: Coordinate and submit payments for annual renewals (Mall Business License, MRCA, PPK memberships, and Cukai Petak).
- Financial Security: Oversee the TNB annual Bank Guarantee in coordination with the Operations team.
- Governance: Ensure strict application and compliance of internal controls and standard operating procedures (SOPs).
- HR Lifecycle: Manage the full onboarding process for new hires and exit clearance for resigning employees to ensure security and payroll accuracy.
- Petty Cash Management: Maintain and reconcile petty cash to ensure transparency and fund availability.
- Personnel Tracking: Update staff daily attendance records accurately.
- Reception & Access: Manage reception duties (on shift) and coordinate with vendors/IT for CCTV, door access, and internet stability.
- Internal Logistics: Handle meeting room bookings, Gdex courier arrangements, and name card orders.
- Procurement: Monitor and replenish pantry stocks and office stationery; ensure general office cleanliness.
- Staff Welfare: Organize office group meetings, team lunches, and general staff welfare initiatives.
- Tenant Relations: Coordinate flower arrangements for new tenant openings to maintain professional mall-tenant relationships.
- Administrative Support: Manage mall letterboxes and general HR/IT administrative coordination.
- Ad-hoc Duties: Carry out any other assignments as instructed by Management.
- Possess at least a Diploma or Bachelor’s Degree in any field.
- Minimum 1 year of working experience in administrative or related roles.
- Willing and able to travel when required.
- Positive attitude, responsible, and willing to learn.
