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Document Control Specialist (35429)

July 18, 2026

Document Control Support Specialist Downers Grove, IL (On-site) Benefits: Standard Medical, Dental, 401(k) Pay Rate Range: $23.00 - $28.00 Summary: We are looking for a talented and self-motivated Document Control Support Specialist II to join our Downers Grove, IL office. You will be responsible for document control activities, including handling the flow of documentation to and from our clients. Responsibilities <ul><li>Document Management: Handle the creation, review, approval, revision, and secure archival of documents. This includes document naming, classification, metadata, revision and version control. Issuance of document transmittals and official records.</li><li>Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.</li><li>Assists with monitoring, tracking, and reporting on the status of project documents and deliverables to ensure time, cost and quality metrics are in line with the approved project plans.</li><li>Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types etc.</li><li>Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.</li><li>Ensure documents adhere to company formatting, revision, and quality standards.</li><li>Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.</li><li>Work in multiple EDMS.</li><li>Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.</li><li>Operate copy machines and general office equipment.</li><li>Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc</li><li>Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.</li><li>Other duties as assigned. </li></ul>Qualifications <ul><li>High School Diploma / GED.</li><li>Must have 1-3 years of project support, document control or similar experience.</li><li>Must be detail orientated and be able to recognize priority of deliverables for processing.</li><li>Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and word.</li><li>Must possess excellent communication and written skills.</li><li>Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.</li><li>Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.</li><li>Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.</li><li>Must be able to maintain a professional attitude and work as a team member. </li></ul>We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics. ,

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...