Administrative Specialist II (United States)

<strong>Overview</strong><br><br><p style="margin: 0px;"><span style="font-family: verdana, geneva; font-size: 10pt;">When you join the team at Cordis, you become part of an inspiring mission to save lives, impacting millions of people and broadening access to life-saving cardiovascular and endovascular technology. As a global leader for over 60 years, we are dedicated to being the heart of innovation to transform cardiovascular care.</span></p><p style="margin: 0px;"> </p><p style="margin: 0px;"><span style="font-family: verdana, geneva; font-size: 10pt;">At Cordis, we're teammates, not just employees. We embrace an empowered and one-team culture where teammates are inspired to unleash their full potential. With diverse teams on a global scale, we believe the richness of our experiences and backgrounds enhances the careers of our teammates, the service to our customers, and ultimately, the lives of our patients.</span></p><p style="margin: 0px;"> </p><p style="margin: 0px;"><span style="font-family: verdana, geneva; font-size: 10pt;">If you love a challenge and are ready to have a direct, transformative and positive impact on the lives of millions, then Cordis is just the place for you. </span></p><p style="margin: 0px;"> </p><p style="margin: 0px;"><span style="font-family: verdana, geneva; font-size: 10pt;">We are the people behind the people who keep saving lives.</span></p> <br><strong>Responsibilities</strong><br><br><p style="margin: 0px;"><span style="font-size: 10pt; font-family: verdana, geneva;">We are seeking a highly skilled and experienced Administrative Specialist II to provide high-level administrative support to senior leaders within the Commercial organization for the Americas (US, Canada, Latin America and Puerto Rico). This role will play a crucial part in ensuring the efficiency and success of the commercial leadership team’s initiatives, helping to manage day-to-day operations, cross-functional coordination, and strategic priorities across multiple executives.</span></p><p style="margin: 0px;"> </p><p style="margin: 0px;"><span style="font-size: 10pt; font-family: verdana, geneva;">This role will also support some projects and administrative needs across the broader commercial organization with possible exposure to sensitive information requiring considerable use of tact, diplomacy, discretion, confidentiality and judgment. </span></p><p style="margin: 0px;"> </p><p style="margin: 0px;"><span style="font-family: verdana, geneva; font-size: 10pt;"><strong><u>Responsibilities: </u></strong></span></p><ul><li><span style="font-family: verdana, geneva; font-size: 10pt;">Provide direct administrative support to multiple senior commercial leaders, including managing complex and competing calendars, scheduling meetings, expense reporting, coordinating travel, and ensuring efficient use of leadership time across priorities.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Provide sales operations assistance thru coordination of commercial leadership team activities across multiple functions and regions, ensuring alignment across leaders and teams.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Oversee and manage key commercial projects and deadlines, often spanning multiple leaders and teams, ensuring alignment, visibility, and timely execution</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Assist in the preparation of executive-level reports, presentations, and business documents, tailored to multiple stakeholders and leadership needs.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Oversee logistics of high-level meetings, presentations, and client events in conjunction with Meetings & Events Team. Will require technical support in coordinating WebEx, video, conferencing, and conference calls as well as supporting through recording meeting minutes, managing agencies, and/or tracking action items as appropriate.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Work closely with other departments such as Marketing, Finance, and HR to support sales initiatives and ensure alignment with organizational goals.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Anticipate the needs of multiple leaders and their teams, proactively identifying conflicts, aligning priorities, and addressing challenges across a dynamic stakeholder environment.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Serve as a key point of contact for internal and external communications related to the commercial leadership team, ensuring effective flow of information across leaders, teams, clients, and partners.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Provide cross-functional and department support for administrative processes including, but not limited, to purchase order requests, new supplier setup, invoice payments, product launch logo items purchasing, commercial sponsorship requests, ordering office supplies/equipment, managing SharePoint sites and user lists, and distribution lists for routine departmental communications.</span></li><li><span style="font-family: verdana, geneva; font-size: 10pt;">Identify opportunities to streamline administrative processes, improving the efficiency of commercial leadership operations and team productivity across multiple leaders.</span></li></ul> <br><strong>Qualifications</strong><br><br><ul style="margin-top: 0in;"><li style="margin-top: 0in; margin-bottom: 0in;"><span style="font-family: verdana, geneva; font-size: 10pt;">3+ years of experience in an executive assistant, administrative specialist, or senior administrative support role, preferably within a sales or corporate environment. </span></li><li style="margin-top: 0in; margin-bottom: 0in;"><span style="font-family: verdana, geneva; font-size: 10pt;">Previous experience in supporting multiple senior leaders with complex and competing calendar/travel requirements strongly preferred.</span></li><li style="margin-top: 0in; margin-bottom: 0in;"><span style="font-family: verdana, geneva; font-size: 10pt;">Bachelor’s degree in business administration, sales, or a related field. Combination of experience and education will be required.</span></li></ul>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...